How to Better Organize Your Interviews When Hiring a New Employee
Aa a small business owner your schedule can often be taken up by endless meetings, specially when you are looking to hire a new employee. Whether online or in person, interviews and meetings can take up most of your time throughout the day. Here are some tips to better organize your interviews and meetings:
Prepare for the Interview Beforehand
First, decide if an interviewee meets the minimum qualifications for the job. Some interviewers choose to do a brief, initial interview over the phone at least one week before the face-to-face interview to make sure the candidate meets the minimum requirements. Before the phone and face-to-face interview, type up some questions or test scenarios you want to ask and go over.
If you already have an office where you’ll hold the meeting, make sure you’ve reserved an interview room before-hand. If you work from home or your business does not have a “professional” space to hold meetings, think about reserving a meeting room at coworking space like Sprout for a few hours. You can also find apps where you can organize shared work space and reserve a local space for your meetings.
Use Organizational Tools
There are many software programs specifically designed for business professionals. You have a variety of accounting, management, and billing software programs to choose from. At the most basic level, use a free word processors\ and spreadsheets program like Apple Pages and Numbers, or Google Drive to record information about employees, salaries, etc. During the meeting take notes using your computer, which can often be faster and more efficient than doing it by hand.
For professionals on the move, there are different free organizational apps available like Google Calendar and iCloud Calendar. You cannot run your entire company through your smartphone, but you can definitely gain better control over your most important activities on-the-go.
Make a Checklist
Simple? We know. But you’d be surprised how any people forget this small but crucial step. Maintain a checklist of important tasks you need to complete during the hiring process. As you complete each one, check it off and move on to the next. This will ensure you don’t miss an important task and get to the final step of hiring without a big “I-forgot-to-do-that” moment.
Hire an Assistant
Is your busyness due to success? It might be time to hire a personal assistant (use these tips to hire this person as well). You can often hire someone part-time and put someone in charge of tracking your meetings and interviews. This is specially beneficial for managers who have dozens of personal events happening on top their regular business events and meetings. An assistant can schedule your meeting, get catering for a company event, arrange for transportation, reserve the conference room, and other personal and professional tasks.
In conclusion, plan properly and don’t be afraid to use free tools to get yourself organized and ready for an interview with a potential employee. Start by pre-screening a candidate through a phone interview. Organize all your information using the right apps and software tools. Make a simple checklist of tasks that need to be completed throughout the hiring process. Consider hiring an assistant to help you handle basic administrative tasks. Overall, the more organized you can be ahead of the interview, the better use of your time you’ll have and the faster you’ll be able to find your next employee.